Plan Ahead...
We are delighted that you are part of this year’s Education Buildings Ireland event.
Below is a list of information to assist you with your preparations for the event.
Please take the time to read through each section of the manual fully and we hope this page provides helpful information to assist with preparations for being onsite and attending the event.
If you have any questions or need specific assistance, please contact the Beth at beth@stepconnect2.com or the Operations Department on operations@stepconnect2.com, who will be pleased to help you.
Key Documents Required
1)Shell scheme stands must provide the following documents and forms:
- A Risk Assessment Form
- A copy of your Public Liability Insurance
- A Site Safety Induction Form
2) Space Only stands must provide:
- Scaled drawings (x2) of the stand design proposal
- A suitable and sufficient Risk Assessment specific to the build and dismantling of the stand design
- A suitable and sufficient Method Statement of the processes involved with building and dismantling.
- A copy of appointed stand builder’s Public Liability Insurance.
- A construction phase plan (CPP)
Details, deadlines and links to these forms can be found in the relevant section of this page.
We are pleased to be able to share preferential rates with you, which can be found on the link below. Please be mindful that event allocations are often released up to 6 weeks before the show dates, so please ensure you book early to avoid any disappointment.
Book here: https://www.eventexpressuk.com/e/education-buildings-ireland-2022/
Event Express contact details:
Tel: +44 (0)1905 732 737
Conference programme is live and available here: https://www.educationbuildings.ie/conference-programme/
The doors will be open each day as follows:
Tuesday 29 November 09:00 – 18:00
Wednesday 30 November 09:00 – 16:00
Build-up and breakdown times:
Monday 28 November – Build-up day
10.00 – Space Only exhibitors
16.00 – Shell Scheme exhibitors
Wednesday 30 November – Breakdown day
16.30 – 17.00 – Shell scheme
17.00 – 20.00 – Space only
Please don’t forget to Register your Team:
It is never too early to register your team! Every member of your team who will be based on your stand will need to be registered so that their Exhibitor badge can be issued. You can do so through the following link:
On arrival, all delegates and visitors will receive a large, clearly printed badge that will contain a bar coded registration number unique to each person. The bar code can be recorded using a badge scanner or mobile device app, which can be hired from the registration company Registration Desk.
Exhibitors can capture the full details of every visitor that they see at Education Buildings Ireland and their details will be passed on directly to every visitor they scan.
Order your scanner through this link:
Registration Desk
Telephone: +353 (0) 16854207
E-Mail: info@registrationdesk.ie
Website: https://registrationdesk.ie/
Badge Scanner Deadline: Friday 20 October
Please ensure you share your presence at the show:
In order to maximise your presence at the show please ensure you shout it from the rooftops! Do let us know if you need any promotional support in this. Anyone can sign up to attend the show and part of it is free of charge (exhibition and visitor passes), so do include the registration link if you are promoting it anywhere: https://educationbuildings.registrationdesk.ie/
If you also include our show handle and hashtag the team will be able to share your content too:
Twitter: https://twitter.com/EduEstIE
A Site Induction Form will need to be completed by Friday 20 October 2022 in order to be able to come onsite
This form is for exhibitors only. If you have contracted a stand contractor they must complete a contractor induction, which will be sent out direct from Carol Maccines, Health & Safety Manager, and must be returned pre tenancy or upon arrival on site.
Access for installation of exhibition stands will be as follows:
Monday 28 November
10.00 Space Only exhibitors
16.00 Shell Scheme exhibitors
All stands to be completed no later than 19.00 on the 28 November
Please note that Stripped Back Shell Stands are classed as Shell Scheme. If you have any queries regarding this, please contact operations@stepconnect2.com directly.
Site safety form deadline: Friday 20 October 2022
If you have selected a shell scheme stand, the official shell scheme contractor for Education Buildings Ireland is Total Expo. This year, shell scheme stands will be “Octanorm”. No alterations may be made to the shell scheme without prior discussion and approval of the organisers.
All shell scheme stands are provided with an electrical package containing one socket and one light. Shell schemes in the orangery/atrium will be carpeted only.
If you would like to add enhancements to your stand or have graphics created for you, Total Expo can assist with this.
Furniture, lighting, electrics, carpeting and graphics can all be sourced through Total Expo through this link: Education Buildings Ireland 2022 – TOTAL EXPO Event Orders
Total Expo Limited
GD House, Whitestown Drive,
Tallaght Industrial Estate, Tallaght, Dublin
Contact: Jennifer Walsh
Telephone: +353 (0)14137315
Email: info@totalexpo.ie / jennifer@totalexpo.ie
Web: www.totalexpo.ie
Order deadlines for all additional services: Friday 20 October
Stand nameboards/fascias displaying the company name and stand number are provided on all shell scheme stands. Unless the official contractor, Total Expo, receive your details on the Nameboard Form by the deadline given, the nameboard will display the company name as it appears on your contract. Please note that these details may not correspond to those submitted for your catalogue entry. A charge may apply if nameboards are changed on arrival at the university.
Please complete and submit this form:
Nameboard order deadline: Friday 5 September
You are also responsible for insuring against any legal liability incurred in respect of injury or damage to property belonging to third parties. In addition to this you should protect your outlay against Abandonment and Cancellation or Curtailment of Education Buildings Ireland due to reasons beyond the control of Step Connect2 Ltd. All exhibitors are required to have adequate Public Liability Insurance to approximately the following amounts:
- £2m for exhibitors
- £5m or £10m for stand contractors of small stands or contractors who are building within shell scheme.
- £10m for contractors build space only stands
Whilst every precaution is taken to protect your property during the event, responsibility cannot be accepted for any loss or damage that befalls the personnel or property of any exhibitor howsoever caused. Exhibitors are reminded of their responsibility to carry adequate insurance both before and during the event.
Please send a copy of your companies Public Liability Insurance Document to operations@stepconnect.com
Public Liability Submission deadline: Friday 24 September
In order to adhere to venue regulations, ALL exhibiting companies must submit a Risk Assessment prior to the event.
Please complete the following Risk Assessment form:
Please return the Risk Assessment Form to operations@stepconnect2.com.
For further guidance on Health & Safety or Risk Assessments contact:
Step Connect2 Ltd
Operations Team
01892 351 626
Risk Assessment deadline: Friday 28 October
Parking in UCD is currently permit parking with some areas pay and display – parking is allocated on a first come first served basis, visitor parking is clearly indicated and charged on an hourly basis. The delivery area for UCD club can be used for drop off only, all attendees must park in an official car park space.
Please find below a link to UCD Estates website for details on how to travel to UCD
We do not have an official freight handling agency for this event. Exhibitors can use a supplier of their
choice. Please be aware that no early shipments will be permitted onsite until Monday 28 November and during set up and event days only.
Access to the show hall at rear of building is max 1.5m wide – it is very limited and everything must
be manually brought into the hall.
No forklifts or similar will be available for use, this is a fully manual build up/ breakdown venue.
The organising team at Step Connect2 is on a mission to reduce its carbon footprint across all shows and we are looking to our exhibitors to do the same. Consideration of the milage, suppliers contracted, waste at the show and event the stand design and literature brought with you are all ways we can each do our part to reduce the environmental impact these shows create.
Find out more about this journey to net zero and the Step Connect2 vision.
