Plan Ahead...

We are delighted that you are part of this year’s Education Buildings Ireland event.

Below is a list of information to assist you with your preparations for the event.

Please take the time to read through each section of the manual fully and we hope this page provides helpful information to assist with preparations for being onsite and attending the event.

If you have any questions or need specific assistance, please contact the Operations Department on operations@stepconnect2.com, who will be pleased to help you.

Exhibitors’ Checklist

This is a summary of all the things to plan for your stand.

This helpful checklist will enable you to keep track of all your forthcoming deadlines.

Click on each section below to see a summary of the key details, and ensure you download the manual also:

We are pleased to be able to share preferential rates with you, which can be found on the link below. Please be mindful that event allocations are often released up to 6 weeks before the show dates, so please ensure you book early to avoid any disappointment.

Book here: https://www.eventexpressuk.com/e/education-buildings-ireland-2022/

Event Express contact details:

Tel: +44 (0)1905 732 737

Email: reservations@eventexpressuk.com

Conference programme is live and available here: https://www.educationbuildings.ie/conference-programme/

The doors will be open each day as follows:

Tuesday 29 November                  09.00 – 16.00

Wednesday 30 November            09.00 – 15.45

Build-up and breakdown times:

Monday 28 November – Build-up day 

11.00 – Space Only exhibitors

16.00 – Shell Scheme exhibitors

Wednesday 30 November – Breakdown day 

16.30 – 17.00 – Shell scheme

17.00 – 20.00 – Space only

Please don’t forget to Register your Team:

It is never too early to register your team! Every member of your team who will be based on your stand will need to be registered so that their Exhibitor badge can be issued. You can do so through the following link:

REGISTER HERE

On arrival, all delegates and visitors will receive a large, clearly printed badge that will contain a bar coded registration number unique to each person. The bar code can be recorded using a badge scanner or mobile device app, which can be hired from the registration company Registration Desk.

Exhibitors can capture the full details of every visitor that they see at Education Buildings Ireland and their details will be passed on directly to every visitor they scan.

Order your scanner through this link:

https://www.educationbuildings.ie/wp-content/uploads/sites/88/2022/07/Reg-Desk-Lead-Retrieval-Order-Form.docx

 

Registration Desk

Telephone: +353 (0) 16854207

E-Mail: info@registrationdesk.ie

Website: https://registrationdesk.ie/

Badge Scanner Deadline: Friday 20 October      

Please ensure you share your presence at the show:

In order to maximise your presence at the show please ensure you shout it from the rooftops! Do let us know if you need any promotional support in this. Anyone can sign up to attend the show and part of it is free of charge (exhibition and visitor passes), so do include the registration link if you are promoting it anywhere: https://educationbuildings.registrationdesk.ie/

If you also include our show handle and hashtag the team will be able to share your content too:

Twitter: https://twitter.com/EduEstIE

LinkedIn: https://www.linkedin.com/showcase/85108477

A Site Induction Form will need to be completed by Friday 20 October 2022 in order to be able to come onsite

COMPLETE THE FORM

This form is for exhibitors only. If you have contracted a stand contractor they must complete a contractor induction, which will be sent out direct from Carol Maccines, Health & Safety Manager, and must be returned pre tenancy or upon arrival on site.

Access for installation of exhibition stands will be as follows:

Monday 28 November      

11.00     Space Only exhibitors

16.00     Shell Scheme exhibitors

All stands to be completed no later than 19.00 on the 28 November

Please note that Stripped Back Shell Stands are classed as Shell Scheme. If you have any queries regarding this, please contact operations@stepconnect2.com directly.

Site safety form deadline: Friday 20 October 2022

If you have selected a shell scheme stand, the official shell scheme contractor for Education Buildings Ireland is Total Expo. This year, shell scheme stands will be “Octanorm”.  No alterations may be made to the shell scheme without prior discussion and approval of the organisers.

All shell scheme stands are provided with an electrical package containing one socket and one light. Shell schemes in the orangery/atrium will be carpeted only.

If you would like to add enhancements to your stand or have graphics created for you, Total Expo can assist with this.

Furniture, lighting, electrics, carpeting and graphics can all be sourced through Total Expo through this link: Education Buildings Ireland 2022 – TOTAL EXPO Event Orders

Total Expo Limited

GD House, Whitestown Drive,
Tallaght Industrial Estate, Tallaght, Dublin

Contact: Jennifer Walsh

Telephone: +353 (0)14137315

Email: info@totalexpo.ie / jennifer@totalexpo.ie

Web: www.totalexpo.ie

Order deadlines for all additional services: Friday 20 October

Stand nameboards/fascias displaying the company name and stand number are provided on all shell scheme stands. Unless the official contractor, Total Expo, receive your details on the Nameboard Form by the deadline given, the nameboard will display the company name as it appears on your contract. Please note that these details may not correspond to those submitted for your catalogue entry. A charge may apply if nameboards are changed on arrival at the university.

Please complete and submit this form:

NAMEBOARD ORDER FORM

Nameboard order deadline: Friday 5 September 

You are also responsible for insuring against any legal liability incurred in respect of injury or damage to property belonging to third parties. In addition to this you should protect your outlay against Abandonment and Cancellation or Curtailment of Education Buildings Ireland due to reasons beyond the control of Step Connect2 Ltd. All exhibitors are required to have adequate Public Liability Insurance to approximately the following amounts:

  • £2m for exhibitors
  • £5m or £10m for stand contractors of small stands or contractors who are building within shell scheme.
  • £10m for contractors build space only stands

Whilst every precaution is taken to protect your property during the event, responsibility cannot be accepted for any loss or damage that befalls the personnel or property of any exhibitor howsoever caused. Exhibitors are reminded of their responsibility to carry adequate insurance both before and during the event.

Please send a copy of your companies Public Liability Insurance Document to operations@stepconnect.com

Public Liability Submission deadline: Friday 24 September

In order to adhere to venue regulations, ALL exhibiting companies must submit a Risk Assessment prior to the event.   

Please complete the following Risk Assessment form:

RISK ASSESSMENT FORM

Please return the Risk Assessment Form to operations@stepconnect2.com.

For further guidance on Health & Safety or Risk Assessments contact:

 Step Connect2 Ltd

Operations Team

01892 351 626

operations@stepconnect2.com

 Risk Assessment deadline: Friday 28 October

The organising team at Step Connect2 is on a mission to reduce its carbon footprint across all shows and we are looking to our exhibitors to do the same. Consideration of the milage, suppliers contracted, waste at the show and event the stand design and literature brought with you are all ways we can each do our part to reduce the environmental impact these shows create.

Find out more about this journey to net zero and the Step Connect2 vision.